Reconcile Shopify Sales with Payment Settlements

The opportunity

Shopify sales and bank deposits rarely match one-for-one. Payout timing, refunds, payment fees, reserves, chargebacks, taxes, and transactions spanning reporting periods all affect the amount received. A useful reconciliation keeps those categories separate and links every exception to supporting records.

BizSidekick builds a bridge from paid-order activity to settlement activity, classifies timing differences, and leaves unresolved items in a review queue.

How it works

1. Set the accounting scope — Confirm the store, complete reporting period, currency, order states, payment providers, and settlement cutoff.
2. Read order activity — Pull paid orders, discounts, refunds, taxes, shipping, cancellations, and transaction timestamps.
3. Read settlement activity — Pull payout batches, transaction fees, reserves, disputes, adjustments, and settlement dates.
4. Match transactions — Link orders and refunds to settlement lines while preserving partial, split, and cross-period activity.
5. Classify differences — Separate matched amounts, expected timing differences, fees, disputes, missing links, and true balance exceptions.
6. Deliver the reconciliation — Return the sales-to-cash bridge, exception queue, supporting identifiers, and follow-up owners.

Safety boundary

This workflow does not post journal entries or change financial records. Unclear currencies, incomplete payout data, and unresolved transaction states remain open rather than being forced into a balancing adjustment.

@BizSidekick Reconcile this month's Shopify paid orders, refunds, discounts, taxes, payment fees, disputes, and payouts. Separate timing differences from true exceptions and show the supporting records.